The name of the organization shall be International Homeroom. It shall be a not-for- Profit organization incorporated under the laws of the state of New York.
International Homeroom is organized for charitable and educational purpose for children in under developed/third world countries.
- Financially provide support in building and/or repair school facilities.
- Aid in purchasing books and other educational supplies and materials needed for students.
- Aid in purchasing school supplies and other supportive materials for the entire school facility.
Membership shall consist of the Board of Directors and Members. New members shall be added when a prospective member has paid in full annual membership fees. A paid annual fee is required for continued membership. Membership may be terminated on the recommendation of majority of the Board of Directors, if the membership of any individual is established to be detrimental to the organization.
There will be a mandatory minimum contribution for all persons in the Board of Directors. The contribution amount is set by the Board of Director may be changed with a vote of more than two-third of Directors passing the motion.
Membership contributions are set by the Board of Directors. The privileges a member attains are the power to vote in the election for Board of Directors. Members have the right to propose institutions that needs the assistance of International Homeroom. Contribution amount may be changed with a vote of more than two-third of the Board of Director passing the motion.
The Board is responsible for overall policy and direction of the organization, and it delegates’ responsibility of day-to-day operation to the staff and committees. The Board shall have up to 15 members, but no fewer than 5 members. The Board receives no compensation other than reasonable expenses related to the organization. It will be a role upheld solely on volunteer basis.
All Board members shall serve two- year terms, but are eligible for re-election for up to five consecutive terms.
The Board shall meet at least bi-monthly, at an agreed upon time and place. An official Board meeting requires that each Board Director have been notified through email, written mail or phone call at least two weeks in advance of the scheduled meeting. The Board of Directors is required to attend every meeting.
During the last quarter of each fiscal year of the corporation, the Board of Directors shall nominate Directors to replace those whose terms will expire at the end of the fiscal year. This election shall take place during a regular meeting of the organization, called in the accordance with the provisions of these bylaws.
New Directors shall be elected by a majority of member’s presents at such meeting, provided there is a quorum present. A candidate needs two separate nominations from the current Board of Directors; self nomination is not allowed. Directors so elected shall a term begin on the first day of the next fiscal year.
Passage of a motion requires a simple majority one more than half the members present. All members including the Board of Director and standard members have equal power of vote. It is a one to one voting power.
A quorum must be attended by at least forty percent of Board of Directors for business transaction to take place and motions to pass.
There shall be five officers of the Board, consisting of a Chair, Vice-Chair, Secretary, Treasurer and Public Relations.
The Chair shall convene regularly scheduled board meetings, preside or arrange for other members of the Executive Committee to preside at such meeting in the following order: Vice-Chair, Secretary, Treasurer then Public Relations. The Chair is responsible for articulating the current position and the future directions of the organization through their writings in the International Homeroom publications and through their speeches in various International Homeroom meetings.
The Vice-Chair shall chair committees on special subject as designated by the Board. The Vice-Chair will be responsible for the direction of each sub-committee and be able to report progress to the Chairman as well as other Directors of the Board. The Vice-Chair assists the Chairman in the administrative affairs of the organization. This individual chairs the meeting of the organization in the absence of the Chair.
The Secretary shall be responsible for keeping records of Board actions, including overseeing the taking of minutes at all the Board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each member, and assuring that corporate records are maintained.
The Treasurer shall make a report at each Board meeting. The Treasurer shall chair the finance committee, assist in the preparation of the budget, help develop fundraising plans, and make financial information available to the Board of Directors and the public.
The Public Relations shall manage the flow of information between an organization and the public. Generate ways to build fund from outside resources. Hold fundraising events with general public and outside organizations. Start research, plans, communications dialogue and evaluation with outside agencies. Write proposals to outside organization for support and funds. Always striving to build positive interest in the public for the organization.
In the event of a vacancy among positions for the Board of Directors, the secretary must receive nominations for new members from the present Board of Directors two weeks in advance of a board meeting. These nominations shall be sent out to Board of Directors with the regular Board meeting announcement, to be voted upon at the next Board meeting. These vacancies will be filled only to the end of the particular Board Director’s term.
Resignation from the Board must be in writing and received by the secretary at least two weeks prior of resignation. A Board Directors shall be terminated from the Board due to excess absences, more than two unexcused absences from board meetings in a year. Exception will be made for missed meetings for organizational related duties and unforeseen emergencies.
Special meeting of the Board shall be called upon at the request of the Chair, or one third of the board. Notice of special meeting shall be sent out by the secretary to each Board Director at least two weeks in advance of the scheduled meeting.
The Board of Directors may create committees as needed, such as fundraising, housing, public relations, data collection, etc. The Board Chair appoints all committee Chairs.
The first four Directors, which are Chair, Vice-Chair, Secretary and Treasurer, serve as the members of the Executive Committee. Except for the power to amend the articles of the incorporation and the bylaws, the Executive Committee shall have all the powers and authority of the Board Directors in the intervals between of the Board of Directors, and is subject to the directions and control of the full Board.
The Treasurer is the chair of the Finance Committee, which will also includes three other Board Directors. The Finance Committee is responsible for developing and reviewing fiscal procedures, fundraising plan, and annual budgets. The Board of Directors must approve the budget and all expenditures must be within budget. Any major change in the budget must be approved by the Board of Directors or the Executive Committee. The fiscal year shall be the calendar year. Annual reports are required to be submitted to the board showing income, expenditures, and pending income. The financial records of the organization are public information and shall be made available to Board of Directors and the public.
The Executive Director is appointed by the Board of Directors. The Executive Director has day-to-day responsibilities for the organization, including carrying out the organization’s goals and polices. The Executive Director will attend all board meetings, report on the progress of the organization, answer questions of the Board of Directors and carry out the duties described in the job description. The Board of Directors can designate other duties as necessary. The appointment to Executive Director is appointed or reappointed after every elections of the Board of Directors.
No Director or member of this organization shall be personally liable for the debts or obligations of this corporation of any nature whatsoever, nor shall any of the property of the members, officers or Directors be subject to the payment of the debts or obligations of this corporation.
Upon the time of dissolution of the corporation, assets shall be distributed by the Board of Directors, after paying or making provisions for the payment of all debts, obligations, liabilities, costs and expenses of the corporation, for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
These bylaws may be amended when necessary by two-third majority of the Board of Directors. Proposed amendments must be submitted to the Secretary to be sent out with the regular board announcement.
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